Privacy Policy and Terms of Service
Privacy Policy
Effective Date: 03-1-2024
At Roseland Psychotherapy Associates, protecting your privacy is our priority, particularly regarding any Protected Health Information (PHI) you may share on our website. This document outlines how we collect, use, and protect the information gathered from our website. For details on how we ensure the privacy of your clinical information, please refer to our Notice of Privacy Practices, provided to all clients and available upon request.
By using this website, you consent to the collection, processing, and use of your personal data as described in this Privacy Policy.
Definitions
- Personal Data: Any information related to an identified or identifiable individual.
- Protected Health Information (PHI): Individually identifiable health information as defined by HIPAA (detailed in our Notice of Privacy Practices).
- Processing: Any operation or set of operations performed on personal data (e.g., collection, storage, use).
- Data Subject: The individual whose personal data is being processed.
- Child: An individual under the age of 18.
- We/Us: Roseland Psychotherapy Associates.
Data Protection Principles
We adhere to the following principles when handling your data:
- Lawful, fair, and transparent processing: We collect and process personal data in compliance with the law and ensure transparency in our actions.
- Purpose limitation: Data is processed only for specific and legitimate purposes.
- Data minimization: We collect only the data necessary for each purpose.
- Accuracy: We strive to ensure all data is accurate and up to date.
- Storage limitation: Personal data is retained only as long as necessary.
- Integrity and confidentiality: We take steps to secure your data against unauthorized access or use.
Your Rights as a Data Subject
As a client of Roseland Psychotherapy Associates, you have the following rights regarding your personal data:
- Right to information: Know what data we collect, how it is used, and who processes it.
- Right to access: Request and receive a copy of your personal data.
- Right to rectification: Correct or update inaccurate or incomplete personal data.
- Right to erasure: Request deletion of your personal data in certain circumstances.
- Right to restrict processing: Limit how your data is processed under specific conditions.
- Right to object: Opt out of certain types of processing, such as direct marketing.
- Right to data portability: Obtain a copy of your personal data in a machine-readable format.
- Right to withdraw consent: Revoke consent for data processing at any time.
To exercise these rights, contact us at:
Roseland Psychotherapy Associates
425 Eagle Rock Avenue
Suite 103
Roseland, NJ 07068
Data We Collect
Information You Provide
This includes data you provide when completing contact forms, such as your name, email, phone number, and any additional personal information.
Automatically Collected Data
We may collect data through cookies and similar technologies, such as your IP address and browsing behavior, to improve website functionality and user experience.
Publicly Available Information
We may collect publicly accessible data relevant to providing our services.
How We Use Your Data
We process your data for purposes including:
- Providing services: To schedule appointments, communicate with you, and deliver therapy services.
- Improving user experience: To optimize website functionality and content.
- Compliance: To fulfill legal obligations (e.g., recordkeeping, billing).
We process your data based on legitimate interest, consent, or legal obligations.
Data Sharing
We will never sell your data. Personal data is shared only:
- With trusted partners: For administrative purposes (e.g., electronic medical records, billing).
- As required by law: To comply with legal or regulatory obligations.
Our third-party service providers (e.g., Google Workspace, billing software) comply with HIPAA standards for data protection.
Data Security
We use industry-standard protocols (e.g., HTTPS encryption) to secure your data and regularly monitor our systems for vulnerabilities. While we take all reasonable precautions, no system is completely secure. If a data breach occurs, we will notify affected parties and relevant authorities promptly.
Cookies and Analytics
We use cookies to:
- Enable website functionality.
- Track and improve user experience.
- Analyze website traffic through tools like Google Analytics.
You can manage cookie preferences through your browser settings. For more details on Google Analytics, visit their privacy policy.
Children’s Privacy
While we provide services for children, our website is not directed at children under 18. We do not knowingly collect data from children without parental consent.
Contact Us
For questions or concerns regarding this Privacy Policy:
Roseland Psychotherapy Associates
425 Eagle Rock Avenue
Suite 103
Roseland, NJ 07068
Changes to This Privacy Policy
We reserve the right to update this policy. Changes will be posted on this page, with the last modification date noted below.
Last Updated: 03-01-2024